Community events
Add events to a community calendar, set their time, type and location, cancel or restore them, collect RSVPs with reminders, and see what members get on their Calendar tab and in the app.
Events give a community a rhythm: a weekly call, a workshop, a meetup. When you finish, your event is on the calendar every member sees, with a join link or an address and a one-click way to add it to their own calendar.
Add an event
Open Events
In the community editor open Events (/communities/<productId>/editor/events). The screen
opens in the Calendar view with the hint "Click a day to add an event. Click an event to edit
it." The switch in the corner changes to the List view.
Start the event
Click a day for a quick entry: type a title into Add title and Save, or click More options for the full form. The Add event button opens the full form directly.
Set what and when
Title is required. Event type is one of Live call, Workshop, Meetup, Conference, Retreat or Other. For a timed event set Date, Start time and End time; the form shows the Duration and notes Ends the next day when the end is past midnight. Tick All day to pick a range of Dates instead; an event can span at most 31 days.
Set where
Under Location choose Online and paste the Join link (for example a Zoom address), or In person and type the Address. Description tells members what the event is about.
Save
Click Save. The event appears on the calendar and, when it is the nearest one, on the Next event tile of the editor's Overview.
Change, cancel or delete
| Action | How | Result |
|---|---|---|
| Edit | Click the event on the calendar, or the pencil in the list | Opens Edit event. |
| Cancel event | The button in the List view | Asks "Cancel this event? Members will see it as cancelled." The status turns Cancelled. |
| Restore | The same button on a cancelled event | The status returns to Scheduled. |
| Delete event | The trash button | Asks "Delete this event permanently?" The event disappears for everyone. |
Cancelling keeps the event visible with a Cancelled mark, which is the better choice when members already planned for it. Deleting is for mistakes.
What members see
| Place | Content |
|---|---|
| Calendar tab | A month view with the events, a list of Upcoming this month, and Past events. |
| Event details | Online or In person with the address, a Join event button for online events, Google Calendar and Download .ics. |
| Right column of the feed | Upcoming: the next events, next to the leaderboard. |
| Weekly digest | Upcoming events from the next two weeks (Weekly digest). |
Guests of a public community see the Calendar tab, but opening it asks them to join first.
RSVPs: who is going
Members answer each event with Going or Not going, and the people going get reminders. Two switches in the event form control it:
| Switch | Default | What it does |
|---|---|---|
| Collect RSVPs | On | Members click Going or Not going, and the people going get a reminder a day and an hour before the start. When off, the event shows No RSVPs and members can't answer. |
| Notify members | On | Shown only when you add an event. Members get a bell notification and one e-mail about the new event. Turn it off for a test event. Editing an event never notifies anyone. |
Notify members works while Notify about new events is on in Settings → Access & features (on by default). Turn that off to stop new-event notifications for the whole community.
To see who answered, open the List view: the RSVPs column has an RSVPs (N) button, and the same button is in Edit event. The list has the tabs Going (N) and Not going (N), a No access mark for people who lost access to the community (they get no reminder) and Export CSV. It holds client data, so you need access to clients to open it.
What members see
| Place | On the web | In the mobile app |
|---|---|---|
| Event details | Are you going? with Going and Not going. The answer can be changed until the event ends. Below it the count, for example "12 people going", or "No one has said they're going yet." | The same question and buttons in the event sheet, with the count. The events list marks the event You're going. |
| Names of the people going | People going with avatars and names, only when Members display is set to Show full members list. With Hide members list or Show count only members see the count alone. | The same rule. |
| Your own events | A Your events card on the Calendar tab: "Events you say you're going to will show up here." | A Your events filter next to All in the events list. |
A cancelled event can't be answered any more, and the people going get no reminder for it.
Notifications
| Notification | When | How it arrives |
|---|---|---|
| New event | You add an event with Notify members on | A bell item "New event: “[title]”" and an e-mail "New event in [community]: [title]". In the app, a push only when the member turns it on. |
| Event reminder | A day and an hour before an event the member is going to | E-mails "Tomorrow: [title]" and "In an hour: [title]". An all-day event gets one reminder, at 09:00 the day before. |
Each member controls both in their profile's Notifications tab, with the rows New events (e-mail and bell, on by default) and Event reminders ("An e-mail a day and an hour before an event you said you're going to", on by default). The app's notification settings have the same two rows. See Notifications and announcements for where members find these settings.
Good to know
The whole section can be switched off: in Settings → Access & features turn off Events (calendar). The Calendar tab and the upcoming events disappear for members, the events themselves are kept, and everything comes back when you turn the switch on again.
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